For SMEs with 5–100 employees
Find out which tasks in your business you can automate.
Your employees show how they work. aiaiai asks targeted follow-up questions and turns their explanations into clear work instructions and insight into automation opportunities. So you know better where to start with AI.
30 days free · No payment details needed · Your own protected company environment
Recording 00:42
Which tasks keep costing your team time?
Preparing quotes, processing orders, copying customer details: a lot of work comes back every day. But which steps can you automate, and where is human oversight still needed?
Entering the same data again and again
Processing quotes and orders
Answering the same questions
Depending on a few people
What you get from your team's know-how
Clear work instructions
Steps, agreements and exceptions, reviewed by whoever does the work.
Insight into automation opportunities
Per process: what can be automated, what needs attention and the estimated time saving.
A basis to build on
A report and export to build on, with your own IT partner or with AI-Studio.
Everything also goes into your company's searchable knowledge base.
The time saving is an estimate based on how often and how long a task takes, not a guarantee.
Illustrative example
From quote request to insight into automation
- A
The employee shows the work
Record the screen and explain what happens.
- B
aiaiai asks follow-up questions
Hannah, the AI assistant, asks about what the recording does not show.
- C
The business owner gets an overview
A reviewed work instruction with exceptions and opportunities.
Possible automation
Gathering customer details and preparing a draft quote could possibly be automated. Price deviations remain an approval step.
When are you allowed to give a discount?
EmployeeUp to 10% I can decide myself. Above that I ask the owner first.
Do existing customers have different terms?
Who has to approve a price that deviates?
This is an example to show how it works, not a customer result.
Start with one task that keeps coming back
Step 1
Show how it works
Record the screen or the work and explain it. On a computer or phone.
Step 2
Answer targeted follow-up questions
Our AI assistant Hannah asks follow-up questions. Answer by speaking or typing.
Step 3
Review and discover the possibilities
The employee approves each step. You get the overview.
A recording shows the actions. Follow-up questions also make the decisions and exceptions clear.
Time per task: the recording itself, at most seven follow-up questions and the review.
From insight to implementation
aiaiai shows how the work is done and where automation is possible. Then you decide.
aiaiai: reviewed work instructions and automation opportunities
Continue with your own team or IT partner
With the export as a starting point.
Bring in AI-Studio
The company behind aiaiai builds and implements. A proposal first.
Building is a separate project, not included in the trial or subscription. You keep the work instructions and know-how either way.
Your team stays in control of what it shares
Consent for every recording
And can delete it until the analysis starts.
The employee reviews
Nothing is final without their approval.
Scores on processes, not people
No ranking of employees.
Recordings are deleted automatically
After the retention period (30 days by default). The work instructions remain.
Your own company environment
Other customers see nothing of your data.
The application, the database and the recordings are stored on servers in the European Union. For the analysis we use external AI services: Google (Gemini) for the videos and Anthropic (Claude) for the text. That processing may take place outside the EU. You can read more in the privacy statement.
What does it cost?
30 days free
All features, up to 10 users. No payment details needed. After the trial everything stays readable; nothing is deleted.
Then you choose a subscription per company, not per user:
- Start · Up to 15 users
- €99 per month
- Team · Unlimited users
- €249 per month
Prices excluding VAT. Pay yearly: two months free.
Prefer a guided approach? With the guided audit (€1,950 one-off), an AI-Studio consultant sets everything up and reviews the results with you. Building automations is a separate project with its own quote.
Questions about pricing? hello@ai-studio.be
Frequently asked questions
Which companies is aiaiai for?
For SMEs with roughly 5 to 100 employees and a lot of recurring administrative or operational work. Especially if you want to use AI but first want to know what makes sense to automate.
Which task should I start with?
With a task that comes back often and takes a lot of time, or whose know-how sits with one colleague. For example preparing quotes, processing orders or booking invoices.
How much time does this take from my employees?
The recording takes as long as the task itself: the employee does the work and explains it. Then they answer at most seven follow-up questions and review the result. So expect some extra time per task.
Do I need technical knowledge?
No. You create an account, invite employees and set up tasks. Recording happens in the browser, on a computer or on a phone. There is nothing to install.
What do I get after capturing a process?
A reviewed work instruction with steps, decision rules and exceptions, an assessment of the automation opportunities and, if you enter frequency and duration, an estimated time saving. Everything goes into your company's knowledge base. You can export it as Markdown, JSON, a PDF report or as a starting point for whoever builds the automation.
Does aiaiai also automate the work right away?
No. aiaiai analyses and documents how the work is done and shows where automation is possible. Building and implementing automations is a separate next step.
Can I continue with my own IT partner?
Yes. The work instructions and the assessment per process are yours. You export them and share them with whoever you like. Bringing in AI-Studio is an option, not an obligation.
How are automation opportunities assessed?
Every reviewed process gets a score from 0 to 100 based on six criteria: how repetitive the work is, whether it follows rules, whether the input is digital, the volume, the number of exceptions and the risk if something goes wrong. The score shows how suitable a process is for automation. It is not a percentage of time saved. Every score comes with an explanation.
What happens to the recordings?
The recordings are analysed and then deleted automatically after the retention period you set (30 days by default). What remains is the written and reviewed work instruction.
Which languages does it support?
Dutch, French and English. Every user chooses their screen language. Your company's language determines the language of the work instructions, the follow-up questions and the notifications.
What does it cost after the trial?
You choose a subscription per company: Start (€99 per month, up to 15 users) or Team (€249 per month, unlimited users), excluding VAT. Building automations is not included and gets its own quote.
What happens to my data if I stop?
After the trial or after cancelling, your environment stays readable and nothing is deleted. You can export all your data and, as an administrator, have your environment deleted completely.
Who is behind aiaiai?
aiaiai is a product of AI-Studio (Contento GCV), a Belgian company that builds AI applications for SMEs. AI-Studio can also be the implementation partner if you want automations built after the analysis.
Do you work as a consultant or agency for several clients? How aiaiai works for consultants
Which recurring task will you tackle first?
Start with one task that takes a lot of time or whose know-how sits with one colleague. Let your employee show how it works and see what aiaiai makes of it.
30 days free · No payment details needed · Your own protected company environment
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